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Our privacy policy
Privacy Policy for Clients of Meet Limited
1. INTRODUCTION
1.1 In this Privacy Policy:
1.1.1 references to we, us or our means Meet Recruitment Limited, a limited company registered in England (company number: 06972871), whose registered office is Irongate House, 30 Dukes Place, London, EC3A 7HX, United Kingdom. Our VAT registration number is 976917652;
1.1.2 references to you or your means the person accessing and using the Website (as defined below);
1.1.3 references to the Website means the website found at https://www.peoplewithchemistry.com/; and
1.1.4 references to the Services means the recruitment consultancy services, and any other services, that we make available to you.
2. PRIVACY POLICY
2.1 This Privacy Policy (together with, if applicable, our Website Terms of Use and any other documents referred to in it) sets out the basis on which we collect and use personal information about you, including through your use of the Website and the Services.
2.2 This Privacy Policy describes in detail who is responsible for the personal information that we collect about you, what personal information we collect, how we will use such personal information, who we disclose it to and your rights and choices in relation to your personal information.
2.3In this Privacy Policy where we use the words personal information we use these words to describe information that is about you and from which you can be identified.
2.4You have a number of rights in respect of your personal data, including the right to object to our use of your personal information in certain circumstances. A summary of your rights and the details of who to contact if you want to exercise this right can found at paragraph 10 below.
2.5If we have obtained your personal data for marketing purposes and you no longer wish to receive marketing and promotional communications from you, please notify us by clicking on the “unsubscribe” link in any marketing communication from us or by writing to us using the details set out in paragraph 12 below.
3. WHO IS RESPONSIBLE FOR THE PERSONAL INFORMATION THAT WE COLLECT?
3.1 We are the data controller for the purpose of data protection law, in respect of your personal information collected and used through your use of the Website and the Services or otherwise collected or obtained by us, as further described in this privacy policy. A controller is an organisation which determines the purposes the purpose for which your personal information is used and the means by which it will be processed. In certain circumstances, we may act as a data processor, rather than a data processor. This will be the case where we process personal data solely on your instructions and not for our own purposes. Where we act as a data processor, the terms on which we will process personal data on your behalf will be set out in a contract between you and us.
3.2 We may share your personal information with Meet Recruitment Inc. (Meet US) and/or Meet Personalberatung GmbH (Meet Germany) which are entities associated with us that also provide recruitment consultancy services because we share certain technical and organisational resources. Meet US and Meet Germany may use your personal information for their own purposes to assist you with finding candidates for any vacancies you have. To the extent that Meet US or Meet Germany collects personal data about you, the terms set out in their respective privacy policies will apply to how Meet US or Meet Germany, as relevant, processes the personal data we collect from you or that you provide to us.
3.3 Any transfer of your personal information to Meet US is subject to the terms of paragraph 7 below which describes how we safeguard personal data which we transfer outside of the UK and the European Economic Area.
4. WHAT PERSONAL INFORMATION DO WE HOLD ABOUT YOU?
4.1 We collect and use personal information about you in the course of providing the Website and the Services. The personal information we collect includes:
4.1.1 Information that you provide to us
The information that you provide to us may include your name, postal address, email address, telephone number, financial account number and bank account details, credit history, credit reference information and credit score. This information will be provided:
(a) in the course of communications between you and us (including by phone, email or otherwise);
(b) when you fill in forms for us (including those on the Website); and
(c) via our social media pages, other social media content, tools and applications.
4.1.2 Information we collect from you
(a) technical information (including your login information for the Website and, to the extent that they constitute personal information, the IP address you use to connect your device to the Internet and the browser type and version you use on your device);
(b) information about your use of the Website and the Services;
(c) information contained in and records of communications between you and us, including emails, letters and text messages. We also record calls between us for training, monitoring and quality control purposes;
(d) information regarding your marketing preferences; and
(e) information that you have supplied to us which you obtained from reference checking agencies (including your credit rating).
4.1.3 Information we receive from other sources
(a) information we obtain from publically available sources such as Facebook and LinkedIn.
5. HOW DO WE USE THE PERSONAL INFORMATION WE COLLECT ABOUT YOU?
5.1 We use your personal information in connection with the provision of the Website and the Services to you. In particular, your personal information will be used by us, our employees, service providers, and disclosed to third parties for some of the following specific purposes set out in the table below. For each of these purposes, we have set out the legal basis on which we use your personal information.
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Purpose |
Legal Basis |
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To communicate with you and other individuals. |
This is in our legitimate interests to enable us to provide the Services to you. |
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To provide our Services (including assisting you with finding candidates for any vacancies you have). |
This is in our legitimate interests to enable us to develop our business operations and our Services. |
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To provide you with information about candidates that may be suitable for any vacancies you have. |
This is in our legitimate interests to enable us to provide the Services to you. |
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To carry out our obligations arising from any contracts entered into between you and us and to provide you with the Services. |
This is to perform a contract between you and us or in our legitimate interests. |
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To send you marketing information in conjunction with any preferences you express. |
We do this based on your consent and/or based on our legitimate interest in promoting our products and services. |
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To notify you about changes to the Website or the Services. |
This is in our legitimate interests to enable us to improve and develop of our business operations and the Services. |
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To improve the quality of the Website, the Services and our training. |
This is in our legitimate interests to enable us to enhance, modify, personalise the Website and the Services for your benefit. |
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To manage complaints, feedback and queries. |
This is in our legitimate interests to enable us to improve and develop of our business operations and the Services. |
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To comply with any legal or regulatory obligations (including in connection with a court order). |
We do this for compliance with legal obligations to which we are subject. |
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To enforce or apply the agreements concerning you (including agreements between you and us). |
This is in our legitimate interests to ensure that we can fulfil our obligations to you which relate to the provision of the Services. |
5.2 Where we process your personal information on the legal basis of our legitimate interests (as set out in the table above), we have carefully considered and assessed your rights and freedoms which require protection of your personal information in respect of each specific purpose. Having undertaken this assessment, we have determined that our legitimate interests in respect of each specific purpose do not override your fundamental rights and freedoms, taking into account your reasonable expectations based on the Services that we provide to you. For further information about how we have balanced your rights and freedoms against our legitimate interests, please contact us using the details at paragraph 12 below.
5.3 We may be required to obtain your personal information to comply with our legal requirements, to enable us to fulfil the terms of our contract with you or in preparation of us entering into a contract with you. If you do not provide the relevant personal information to us, we will not be able to provide the Website and the Services to you.
5.4 We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
5.5 Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
6. WHO MAY WE DISCLOSE YOUR PERSONAL INFORMATION TO?
6.1 We share share your personal information with the following third parties, for the purposes described below:
6.1.1 our business partners, service providers and sub-contractors for the performance of any contract we enter into with you;
6.1.2 our professional advisors (including accountants and lawyers) that assist us in carrying out our business activities;
6.1.3 any candidates who we provide consultancy services to for the purpose of carrying out our activities; and
6.1.4 external agencies and organisations (including the police, the relevant local authority and other law enforcement agencies) for the purpose of complying with applicable legal and regulatory obligations.
6.2 We will also disclose your personal information to other third parties, for example:
6.2.1 in the event that we sell or buy any business or assets, we will disclose your personal information to the prospective seller or buyer of such business or assets;
6.2.2 if we or substantially all of our assets are acquired by a third party, personal information held by us will be one of the transferred assets; and
6.2.3 if we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or in order to enforce or apply our Website Terms of Use.
6.3 All our service providers and other entities in the Meet group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our service providers to use your personal information for their own purposes, unless the personal information is first anonymised. We otherwise only permit them to process your personal data for specified purposes and in accordance with our instructions.
7. WHERE WILL WE TRANSFER YOUR PERSONAL INFORMATION?
7.1 We will process your personal information both within and outside the UK and the European Economic Area (EEA) (including to the United States of America) for the purposes set out in the privacy policy and including the transfer to any other entities as described in this privacy policy.
7.2 When we transfer your personal information outside the EEA, we will take appropriate steps to ensure that such information will be adequately protected, in particular by using standard data protection clauses which have been adopted by the European Commission and can be accessed here, together with such supplementary measures as may be necessary in the context of a specific transfer. This approach is consistent with applicable data protection law. For further information about these transfers and the safeguards in place (including to obtain a copy of any documents in place), please contact us using the details at paragraph 12 below.
7.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to the Website and any transmission is at your own risk. Once we have received your personal information, we will use strict procedures and security features to try to prevent unauthorised access.
8. HOW LONG WILL WE KEEP YOUR PERSONAL INFORMATION
8.1 We will keep your personal information for either:
8.1.1 the period for which processing of your personal information is necessary for the relevant purpose set out in this privacy policy or is otherwise permitted in accordance with data protection laws; or
8.1.2 the period required by any law or regulation which applies to us,
whichever is the longer period.
9. YOUR RIGHTS
You have certain rights with respect to your personal information. The rights will only apply in certain circumstances and are subject to certain exemptions. Please see the table below for a summary of your rights and who to contact to exercise them.
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Summary of your rights |
Who to contact |
|---|---|---|
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Right of access to your personal information |
You have the right to receive a copy of your personal information that we hold about you and information about how we use it, subject to certain exemptions. |
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Right to rectify your personal information |
You have the right to ask us to correct your personal information that we hold where it is incorrect or incomplete. |
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Right to erasure of your personal information |
You have the right to ask that your personal information be deleted in certain circumstances. For example (i) where your personal information is no longer necessary in relation to the purposes for which they were collected or otherwise used; (ii) if you withdraw your consent and there is no other legal ground for which we rely on for the continued use of your personal information; (iii) if you object to the use of your personal information (as set out below); (iv) if we have used your personal information unlawfully; or (v) if your personal information needs to be erased to comply with a legal obligation. |
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Right to restrict the use of your personal information |
You have the right to suspend our use of your personal information in certain circumstances. For example (i) where you think your personal information is inaccurate and only for such period to enable us to verify the accuracy of your personal information; (ii) the use of your personal information is unlawful and you oppose the erasure of your personal information and request that it is suspended instead; (iii) we no longer need your personal information, but your personal information is required by you for the establishment, exercise or defence of legal claims; or (iv) you have objected to the use of your personal information and we are verifying whether our grounds for the use of your personal information override your objection. |
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Right to data portability |
You have the right to obtain your personal information in a structured, commonly used and machine-readable format and for it to be transferred to another organisation, where it is technically feasible. The right only applies where the use of your personal information is based on your consent or for the performance of a contract, and when the use of your personal information is carried out by automated (i.e. electronic) means. |
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Right to object to the use of your personal information |
You have the right to object to the use of your personal information in certain circumstances. For example (i) where you have grounds relating to your particular situation and we use your personal information for our legitimate interests (or those of a third party); and (ii) if you object to the use of your personal information for direct marketing purposes. |
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Right to withdraw consent |
You have the right to withdraw your consent at any time where we rely on consent to use your personal information. |
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Right to complain to the relevant data protection authority |
You have the right to complain to the relevant data protection authority, which is in the case of Meet Recruitment Limited, the Information Commissioner's Office, where you think we have not used your personal information in accordance with data protection law. |
10. COOKIES
The Website uses cookies to distinguish you from other users of the Website. This helps us to provide you with a good experience when you browse the Website and also allows us to improve the Website. For detailed information on the cookies we use and the purposes for which we use them, see our Cookie Policy here - https://www.peoplewithchemistry.com/cookies/.
11. CHANGES TO OUR PRIVACY POLICY
Any changes we make to this Privacy Policy in the future will be posted on this page and, where appropriate, we will give you reasonable notice of any changes.
12. QUERIES
12.1 If you have any questions regarding this Privacy Policy or the way we use your personal information, you can contact us by:
12.1.1 telephone on +44 203 178 7488;
12.1.2 email at helpme@peoplewithchemistry.com; or
12.1.3 post at Irongate House, 30 Dukes Place, London, EC3A 7HX, United Kingdom.
This Privacy Policy was last updated in April 2021.